SiteGround Email: (Screenshots + Video) Gmail, Outlook, And MacMail 2021

Siteground Email, but do you need it? Email marketing is thriving, In 2021 the graph is going up and up.

The market is not seeming to go down. Do you need a professional email?

Hell yeah! You need this because with that you can connect to your visitor and turn them into your paying customers.

In this article, we gonna learn how we can create an email address with your website name in it easily with your website host, SiteGround.

The steps are pretty clear and simple. First, we gonna see how we can create it and then we gonna do some email protocols, to set up your email perfectly.

SiteGround Email Address Creation Process In Simple Steps

Let’s see the steps that can help you get your first professional email address.

The process doesn’t require any kind of special skill, you just need to follow the steps shown below.

Step 1:

First, you need to open your Siteground account, visit the link my.siteground.com. After when you’ll open your account, click on Site Tools, after then Emails, and then Accounts. Site Tools > Email > Accounts

In the above picture, you can see where to click to visit the email account section of Siteground.

Step 2:

You can select the domain for which you want the email to be created, and after that, you will need to type in the new email account you want to create and fill in the necessary information for it.

Let’s see the fields you have to fill to create a new email address for your website. Here are the details,

*Select the domain for which you want the email to be created. If you only have one email, it will be auto-filled. Also, you can also choose your parked domains.

*Name the email address, try to think of a professional name, for example, if you want an email address where your customers or visitor can ask questions, then you can name that email address, [email protected] or [email protected], naming emails like this will give your user feeling that they are working with professionals.

*Create A Password, think of a password that contains, a capital letter, a sign, and a number in it so that you can a strong password. I always try to make first latter capital and then @ and number. Also, there will a password strength meter that will guide you whether your password is strong or not.

The process is now complete, you just now have to finish the steps by hitting the create button you’ll see below, hit it and in few seconds your email address will be created.

So now let’s see if you want to edit something or change something in your SiteGround Email, how you can do that. The process is quite simple, so let’s begin the journey.

How To Change Your Siteground Email Address Password

Changing your password or editing it can be easily attainable by visiting the site tools section, then emails, and then account,  Site Tools > Email > Accounts

Most of the web hosts require the older password which you set if you want any changes, but it is not the case in SiteGround because there UI understands that you are already logged in to your account, so, it doesn’t ask you to prove your verification again. Sometimes putting your password, again and again, makes things annoying.

Once you are in that email account section, select the email account for which you want the changes, and click on the kebab menu which you’ll find on the top right section, now, click on change password to apply the changes. kebab menu > Change Password.

You’ll see a new pop there. Fill in the new password that you want and click on Confirm to save it.

You can also copy the password and store it in a safe place on your PC so that you’ll never forget it. After confirming, your new password will set up and you can use it to log in to your email and account check what email have you received.

In the picture, you can see how it is done. If you still face any issue, you can contact their customer support, they are very good at dealing with the customers, they will solve your problem in minutes, or you can create a ticket. You just have to visit their contact us page to contact them.

Steps To Login To Your Webmail To Check Emails

Webmail is the default tool set up by Siteground, You can use either the Webmail interface or an email client to access your email accounts. Webmail is not that great tool but for beginners, it will be enough to check emails. I recommend using Outlook, it gives a professional look, and I use it to handle customer’s emails.

How To Check Your Website Emails Using Webmail Tool.

Agin, go to your Site Tool Option, Emails, and then click on Accounts. Site Tools > Email > Accounts. After that, select the email account and click on the Kebab menu which you’ll find at the top right, and then click on Login To Webmail. kebab menu > Log in to Webmail.

All the options are there in the Kebab menu for you.

How To Access Your Webmail Directly Using Your Domain

There is another way to access the webmail, you can go to Yourdomainname.com/webmail. For example, if your website name is Health.com then just type Health.com/webmail

Another thing to remember, you should type the email address in the “Email” field in lowercase.

Once you logged in to your webmail account, you’ll be able to change your password, check email, get email settings, and respond to email or use the same email tools available in Site Tools, limited to the email account you logged in with.

With webmail, you will get tools that can be important in handling and replying to your customers or site visitors. The tools you will get are listed below.

  • Password management
  • Mail settings and autoconfigure
  • Autoresponders
  • Email forwarders
  • Email filters

Autoresponders can be very effective in engaging your website visitor and turning them into high-paying customers. With autoresponders you don’t have to type and send an email every time, it will save your time and it will show that your website is active.

According to Neil Patel (Seo Expert), A good email autoresponder gives you the ability to connect with customers, at scale, without overwhelming them. Or your team, for that matter.

All the options that you can access using webmail will be listed in the menu which will open on the left side.

How Email Works: Understanding POP3, SMTP, And IMAP

(Source: Hostinger.com)

If you are about to enter the email world then you should know how it works and what are types of it that you should be aware of. Let’s start with what’s the difference between POP3 and IMPA?

POP3 and IMPA are both incoming mail protocols used by email clients to retrieve messages from email servers. These clients can be application based, for example, Gmail, Thunderbould by Mozilla, Yahoo!, and etc. Even though they serve a similar function, they do have several differences.

Let’s First Understand What Is POP3 And How It Works?

Post Office Protocol version 3 Or POP3 is a way email protocol that can download a copy of messages from an email server to a local machine. Once this POP3 completes the process, it deletes the original data from the server’s inbox.

But there are some email providers that keep the original copies intact, which allows users to see the same content when they access messages from a different platform.

Using POP3 is only recommended to people who only use one device to access emails and want to view their messages offline. Also, if you want to clear some space or your email space is almost about to exceed the capacity, then this could be a good option for you because it deletes the data once the process complete.

Point to remember: This protocol cannot sync the content of your offline inbox with an online counterpart by default. That means, if the device that stores your messages is lost or broken, you could lose all of the ones you have saved.

Default POP3 Port to establish a connection with an email server:
  • Port 995 – SSL/TLS port, it is also known as POP3S
What Is IMAP And How It Works?

Internet Message Access Protocol or IMAP is quite different than the POP3. It is a two-way incoming mail protocol that only downloads email headers instead of its entire content.

That means, the original content will be kept on the server, when you’ll click the email to view then it will be fetched for viewing, making them accessible from another platform.

This kind of Protocol syncs whatever changes made on the email client to the server, which tells it is two-way communication.

Who should use it?

This configuration is suggested for those people who want to interact with their email messages across multiple devices, so you don’t have to worry about losing important emails, doesn’t matter whether your device is broken or stolen. Another benefit of using IMAP is the ease of finding a particular message using a keyword.

However, you need to have a decent and stable internet connection if want to gain full access to all the emails stored in the IMAP server. The email account’s storage space limit can also pose some difficulties to your emails, especially if you use them in higher intensity.

Default IMAP port that IMAP connection uses:
  • Port 993 – SSL/TLS port, also known as IMAPS
What Is SMTP? Important

Now you know what is POP3 and IMAP, it is time to understand the use of SMTP and how it works. Simple Mail Transfer Protocol or SMTP is used to send emails from a local client to a recipient’s email address.

SMPT works with software known as MTA or Message Transfer Agent to transfer electronic messages to their correct landing place. Another benefit of using SMTP is it also works as a safeguard to filter which message passes through. It controls the limit of how many messages an account can send within a time frame.

Default SMTP port used by this protocol:
  • Port 465 – SSL/TLS port, also known as SMTPS

Let’s Learn How Does Send and Receiving Emails Work?

When you send an email, it travels through at least two SMTP servers of the senders and the recipients. The work of SMTP is to connect the client with your email provider’s server, and after that, it checks the email header for relevant information like the sender and the recipient’s address.

Once it finds the destination, the server will check the location of the domain associated with the address in the Domain Name System or in short DNS. For example, if you send an email to [email protected], the server locates Siteground.com and relays the message to that particular PC.

Now, the recipient’s SMTP server sends the message to the server’s inbox until the planned user logs in to their email account. When that happens, either POP3 or IMAP will send the new message to the recipient’s email client so they can see it.

For better understandings, see the picture below by Hostinger.com

So now I hope you know what are mail protocols and how they work. Now it is time to see how you can connect the new email address of your website with other webmail services like Apple mail, Mozilla thunderbolts, and MS Outlook.

How To Connect Your Email To Apple Mail

Apple mail is a fantastic app and the most common way Apple users access their email. It’s probably good enough for you too. Apple Mail is easy to set up, and easy to use. It also, supports swipe gestures, lets you sketch with your mouse, and even adds your signature. Awesome right?

Step 1:

You can easily configure your email accounts in the Mac Mail app, and to do that, go to settings, go to Site Tools > Email > Accounts: Choose the preferred email address and go to the kebab menu > Mail Configuration:

Step 2:

Now, in this step, you have to choose the Autoconfigure tab and then just select the correct version for your Mac Mail from the drop-down menu.

You can read this article if you don’t know how to check the current version of mac mail. Read here. However, here is the list of some common options:

  • MacOS® Mail.app® for versions prior to Lion (10.4+)
  • MacOS® Mail.app® for Lion (10.7+)
  • iOS for iPhone/iPad/iPod and MacOS® Mail.app® for Mountain Lion (10.8+)

(An Important Point To Remember: The Mail Autoconfigure feature will work only if your domain name is using the SiteGround nameservers.)

After selecting the option, Your browser will ask you to download a file on your computer, once the download is finished, open the file and see the steps. Depending on your OS version, you might see different steps that are required to be performed different actions, so just follow the instructions given in that file.

Once you completed all the steps, Mac Mail and your account will be imported.

So these were the steps for AutoConfiguration,. Now let’s see Manual Setup.

MacMail Manual Set Up:

Step 1:

First, open System Preferences which you can find after clicking on Apple Icon. It will be under sub menu.

Under System preferences, you can control various options of your Mac OS. Select the Internet Accounts link to proceed to the next step.

When you will click it, you see different types of accounts, like, iCloud, FaceBook, Vimeo, etc. You have to click on Add Other Account… option.

After performing the step, let’s move on to the next one.

Step 3:

Now you need to select the Mail account option on the next screen.

After clicking it, a pop will appear. Proceed to the next step.

Step 4

The pop will ask you to fill in your name and the Email address that you want to register with Mac Mail. An important point to note The people you send emails to will receive them from the name you enter here. So, fill in the name you wanna show to your website users. However, you can change the name when you want to easily.

Now, click on Sign in to proceed to the next step.

Now, it is time to fill your server settings for your Email account: Follow the things listed below to perform it in the best way.

  • Email Address: – It should be pre-filled with the value you’ve entered in the previous screen;
  • Username: – enter your complete email address as a username, for example, [email protected]. It will be used both for the incoming and outgoing connection so make sure to do it correctly.
  • Password: – Create and enter the password for your email account;
  • Account Type: – By default it will be IMAP. Unless you specifically want to use POP3 you should leave it that way;
  • Incoming Mail Server: – add your website/domain name if it is pointed to your SiteGround website. If it is not then, you can use the server hostname;
  • Outgoing Mail Server: – Use the domain name here as well. Same as Incoming Mail Server.

After filling all these details, click on Sign In to proceed.

Step 5:

At last, you will just have to select the programs you want to use with this account. Another thing is that the available options depend on the applications you have installed on your account.

That’s it, the steps are complete. If you stuck somewhere then no need to worry about it, you can always contact their customer support anytime.

How To Connect Microsoft Mail

Outlook is one of the most used office tools. It looks professional and contains a lot of good options that can help you in connecting your causes better.

Automatic Configuration Of Microsoft Outlook

The steps are pretty clear and easy, but you have to make sure to perform every step. So, let’s start with step 1.

Step 1:

To configure outlook, you have to log in to your Siteground account, then go to settings and click Site Tools, After that click on Email and then accounts.  Site Tools > Email > Account.

Now, click on the kebab menu to see the options, when options will appear click on Mail Configuration.

Step 2:

Now, click on Autoconfigure tab, a drop-down menu will appear, select the correct version for your Outlook:

Step 3:

Now, let’s add the email address in your Microsoft Outlook, open the app, and navigate to File > Account Settings > Account Settings, take the help of the picture given below.

If you are using the Mac version, the menu will be in Outlook > Preferences > Accounts. A new window will be opened, click on New.

After that, type in your name, email address, and password in the particular fields and click Next to proceed. Take the help of the image shown below for help.

Step 4:

Now the Outlook will automatically detect and connect to the hosting server, now find the automatically created settings and set them for you. You just only need to click Next to add the account and that’s it. The steps of Autoconfigure are completed.

Manual Configuration For Outlook

The steps easy here as well, you just need to pay a little more attention because manually adding something needs attention more as compared to Autoconfiguration.

Step 1:

If you want to add Outlook manually then open the Outlook app, after that click on the File menu and then on Account Settings > Account Settings. If you’re using if you are using an Apple device then, the menu will be in Outlook > Preferences > Accounts.

Now, click on the option New when the new window opens.

Another window will open where you will have to put your full email address. After that click on Advanced options and click on the checkbox for Let me set up my account manually. Once you finished doing that then click on Connect.

Step 2:

In the next step, you can select POP or IMAP depending on the protocol you want to use to connect. the difference you can read above if you haven’t already.

Step 3:

In this step, you will need to fill in some details about your email account. Here is the detail of what should be filled in. Follow the below details carefully.

  • In the Incoming mail Section, Enter These Details.
    • In Server: add your domain name if it is pointed to your SiteGround website. Alternatively, you can use the server hostname;
    • In Port: if you chose IMAP – use 993, if you chose POP3 – use 995;
    • In Encryption method: SSL/TLS;
    • In Require logon using Secure Password Authentication (SPA) – leave unchecked;
  • In The Outgoing mail section
    • Server: add your domain name if it is pointed to your SiteGround website. Alternatively, you can use the server hostname;
    • Port: use 465;
    • Encryption method: SSL/TLS;
    • Require logon using Secure Password Authentication (SPA) – leave unchecked;
Siteground email

Now, click Next and enter the password for your email address. After that click Connect.

If the information you provided is correct the email account should be added to your Outlook.

How To Connect Gmail With Your Domain

I recommend watching this video below because she has explained it in a very simple and effective manner. It is a well-detailed video on how to set up Gmail with your Siteground Domain.

Gmail is the most popular web email service, and at the same time, it is easy to use as well. Gmail has a built-in feature that allows you to check emails from external accounts using the POP3 mail protocol. Here are the steps to add an email hosted here in your Gmail interface, follow these steps mentioned below:

In the Incoming Mail Configuration

  • Open your Gmail Account.
  • Click on Settings, from the Settings drop-down under your profile picture.
  • Now, Go to Accounts and Import.
  • Under the section Accounts and Import, Check mail from other accounts, choose to Add a mail account.
  • Enter your Email address (e.g. [email protected]).
  • Click Next to proceed to the next step.
  • In Username: enter your full email address (e.g. [email protected])
  • In Password: Input the password for the above email address
  • POP Server: The Secure SSL/TLS server settings are listed in Site Tools > Email > Accounts > Manage Email Accounts > Actions > Mail Configuration > Manual Settings.
  • POP3 port: 995
  • Leave a copy of the retrieved message on the server can be selected if you wish to save your messages on the server as well.
  • Check Always use a secure connection (SSL) when retrieving mail.
  • Click on Add Account.

Continue with the SMTP server setup if you want to send mail from your email address:

Outgoing Mail (SMTP)

  • Select Yes, I want to be able to send mail as [email protected]
  • Choose if you will use this address as an Alias.
  • SMTP server: Use the same secure server as you did in the incoming settings configuration.
  • SMTP port: 465
  • Username: enter your full email address (e.g. [email protected]).
  • Password: the password for this email account.
  • Check the Secured connection using the SSL option as well.
  • Click on Add Account.

Gmail will send you a verification email that you have to approve, so you can use the SMTP functionality.

That’s all, steps are completed now.

Hope this article was helpful.

Thanks for reading!

Sumit
Sumit

Sumit is a regular contributor to Hostinggrow.com. He has 6 years of experience in blogging, and he loves football, his favorite player is - Lionel Messi (GOAT), but he has no hate for Ronaldo.

Articles: 54

Leave a Reply

Your email address will not be published.